Five Reasons to Hire a Wedding Planner

I recently came across this article online about day-of wedding planners. Having used a day-of wedding planner myself, it gave a great explanation of what a day-of planner does, something I didn’t know going into wedding planning. There are varying degrees that a wedding planner can help you, from completely planning your wedding from top to bottom to just helping coordinate on your wedding day. Depending on how comfortable you are with planning an event and making lots of decisions, you may decide to have them plan your entire day. If you are like me and enjoy that kind of thing and don’t really need a ton of help leading up to the event, then going with a day-of planner is the way to go.

5 Reasons to Hire a Wedding Planner | Megan Brooke Handmade

Typically you’ll start communicating with your day-of planner 2 months before the big day. Passing along all the vendor contacts, contracts and your layout details so they have all the information they need to make sure your big day runs smoothly. I highly recommend hiring at least a day-of planner, and here are a few reasons why.

They help coordinate arrivals, set-up times and clean-up with vendors

Just from personal experience, trying to coordinate with several different people on when to arrive, when to set-up, and when to tear down can be stressful. There are a lot of moving parts and a lot of things that can go wrong. Not only is it complicated to create a master schedule and be the main point of contact for such a big event, but even trying to figure out when various vendors need to arrive based on your ceremony and reception start time can be tricky. If you hire a day-of coordinator, they will handle all those logistics. They are the main point of contact for all your vendors and will communicate with them on when they need to arrive, how much time they have to set-up and when they need to return to tear down.

5 Reasons to Hire a Wedding Planner- Megan Brooke Handmade

They help coordinate your wedding ceremony

Since your main focus on your wedding day is of course getting married, you need someone else to help coordinate the logistics and timing. Your wedding planner will direct the band {or the person pushing play on a cd} when to start, when the groom and groomsmen come out and when you and your bridal party walk down the aisle. There is a lot of timing that has to happen during a ceremony and it’s important to have someone else there to make sure everything runs smoothly.

They are there to handle any issue or crisis that may arise

If one of your vendors gets lost, if the preacher is running late or your photo booth doesn’t show up, your day-of coordinator will step in and handle any and all issues that arise throughout the day. They’ll be the ones to give directions if someone gets lost, run to Walmart to create an impromptu photo booth or adjust timing of events if needed. These are things you don’t want to have to stress about or worry about on such a monumental day. Your wedding planner will make sure everything gets sorted out without you ever knowing something went wrong.

5 Reasons to Hire a Wedding Planner- Megan Brooke Handmade

Depending on the type of day-of coordinator you hire, they will handle and coordinate all set-up and clean-up

As long as you don’t have super complicated decor for your reception or ceremony, your day-of coordinator will be the one to help set-up a large majority of your decorations. That includes your guest book table, send-off table, gift table and dessert table accessories. They will also be there at the end of the night rounding up all the reception decor they helped set up and will make sure it gets to the right person to take home. Your family and friends will love you for not putting them to work with the set-up and clean-up. After all, you want them to enjoy the day too.

Your wedding planner can help make vendor suggestions or provide feedback when it comes to your overall ceremony or reception

Your wedding planner can offer suggestions for caterers, florists, djs, bands and rentals that they’ve used in the past. They will have a list of people that they’ve had a good track record with, saving you from having to track down the best, most affordable vendors in town. This is especially helpful if you are doing a destination wedding and aren’t familiar with the various companies in town. And, if you have specific questions like when your grandmother should be seated, the order of your ceremony events, or whether to have a cocktail hour or not, they can help provide feedback based on what has worked in the past to help you make these kinds of decisions.

5 Reasons to Hire a Wedding Planner- Megan Brooke Handmade

For me personally, hiring a day-of coordinator was one of the best decisions I made for our wedding and was worth every penny. If something went wrong, I had absolutely no idea. I was able to fully enjoy the day without stressing about all the little details that made the event come together. It also allowed my family to enjoy the day since I wasn’t putting them to work with setting up and coordinating.

A big thanks to Verge Events out of Asheville, NC for helping make our wedding absolutely wonderful.

If you are married, did you use a wedding planner to help plan your wedding?

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  1. Caitlin says

    We had a wedding coordinator that came with my church as well as someone who came with the country club where our reception was held. They were very accommodating and it was helpful to learn from them how other weddings in the past utilized those spaces. We weren’t really given a choice when it came to hiring our own wedding planner but we were able to pick and choose what we wanted and what we didn’t want in each place which made everything much simpler.

    • says

      That’s nice that both venues came with someone to help. I think a lot of people try and save money and do it themselves, which I would definitely not recommend. If you have to pay for someone on top of the venue, I think it’s worth it for sure! ๐Ÿ™‚

  2. Lee Pence says

    This is a great list! Being a coordinator, I would add that we are a person whose sole purpose is to be in your corner. Friends and Family are great but can easily get distracted with visiting relatives or frowns instead of being focused on the event at hand.

  3. says

    I had a day-of coordinator and it was so relieving! I’ve coordinated a few weddings as well as a part of my role at my church, and you’re so right about family & friends. The brides all commented to me afterwards on how covered they felt since their family members were able to just relax and ba a part. Great advice, Megan!

  4. says

    I had a tiny wedding myself, but two friends had great experiences with planners. One planner found out that the venue already had a stunning tent setup for an event the day before, and arranged for the tent to just stay in place rather than break down and put up from another company. It saved my friend a few thousand in costs.
    Another friend had a planner who knew of a catering company that would not have been an obvious choice: no website, and a modest retail presence as a simple delicatessen. But the food was delicious and much less expensive than other caterers with a more ‘polished’ presence.

    • says

      That’s awesome! It’s true, a planner can make suggestions or help negotiate deals that we otherwise wouldn’t know about or be able to do. Thanks for stopping by!


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